How to Survive the Oncoming Catastrophe

Fellow email user,

It is hard to exist today without your life being tied up in your email. There are accounts and passwords. There are bills and payment records. There are treasured conversations with dear friends. Photos. History. Joys. Things that will lift you up. And things that can bite you. Lose your email and you lose part of your life.

Yet losing email is almost a certainty.

If you wait long enough, eventually your computer will fail. If it doesn’t fail, but the disk does, you’ve still had it. If you buy a new one, what happens to the email on the old one? If you’re like me, it stays there. A year later when you’re looking for an old email, will you still remember the password to the old computer?

Hardware isn’t infallible.

People delete the wrong email and then, ignorantly, empty the “Deleted Items” folder.

The Solution

I’ve been in Information Technology a LONG time and one of the first things we learn (usually the hard way) is to back things up. Whilst saving vital emails and the parts of your life they represent used to be hard, at last there is an easy way – SaveMail.

Backup Outlook 2003 Emails

1. Choose a “Mail Folder” to save.
2. “Search” for the emails in it.
3. Choose where to “Save to”.
4. Click “Save”.

Why it Works

I’ve used lots of email programs over lots of years. I’ve even written whole systems that run using email. I’ve read the standards. I’ve used the standards. I know how email works from the bottom up. You get software from someone who’s run development teams, test teams and support teams.


With SaveMail, you:

  • won’t lose vital emails,
  • CAN move your email to a new computer, and
  • CAN file email with related documents (great for work projects).

Outlook saves all your email in one big “.pst” file. If it messes that up when writing one new email, you can lose the whole lot. It doesn’t take much: a laptop battery going flat at the wrong time, checking your email during a storm. SaveMail will save each email in its own file. If something does go wrong the impact is SO much less.

SaveMail will let you backup to another disk drive or a share on another computer. If the computer fails your email doesn’t go with it.

With SaveMail you can copy your email to a blank DVD just like you do with normal files. You can store your backup disk safely away from the computer and pull it out at any later time should you need it.

You don’t have to backup junk. There are some emails you’d rather never see again. Well, you don’t have to. With SaveMail you can backup specific folders. Put the junk in “Junk” and leave that folder out.

Many organisations do most of their work these days with email. Yet when a person leaves, often access to their work email does too. Their account is locked. Their email is archived. And no-one has any idea what’s in the archive or even where the archive went. With SaveMail you can save their email with the work it relates to. Their experience and the project history stays. You don’t have to figure out who the clients were, what they wanted, what we promised, and so on.

The more you use Outlook the bigger its “.pst” file gets. Not only does it fill up your computer but it slows it down too. Having to read through a huge file takes time. Adding something into the middle takes time. Moving email around in a big file can involve a lot of work. Old email, really old email, possibly should be kept (in some cases); but do you need to keep it on your computer or in that one huge “.pst” file? Probably not. With SaveMail you can move it out and put it away somewhere.

Everytime Outlook reads or “opens”; a “.pst” file it marks the file as modified. I have no idea why it would do this as it really defies all common sense. How this affects YOU is it wastes your time if you try to use normal backup software with email. If you try to back it up, your program is going to save the whole lot everytime, even though nothing has changed! With SaveMail, your email is stored in normal files and backing those up works like every other normal file – if it has been (really) changed, it gets backed up. Otherwise it can skip to the next item.

Sometimes you have related files that aren’t emails. Pictures, scans, documents, whatever. They could have been email attachments but weren’t. They’re just regular files; not email, but they’re related to a number of emails. Wouldn’t it be great if you could file the lot together? I would find it useful. Catch is, you can’t put regular files in your Outlook email folders. (There are ways around that and I have resorted to emailing documents to myself just to get them in email. But, it does waste resources – eg your upload / download quota – and sometimes you really don’t want to send private documents through the public internet.) With SaveMail you can turn this on its head. You can save the email with the documents instead of trying to turn documents into emails.

SaveMail gives you choice and puts you in control over your email. With SaveMail, you choose what you want to save, where you want to save it and how you want to save it.

Do you like to file things by date? by subject? by who they are from? With SaveMail, your email can be saved with all this information right there in the filename.

Would you like to backup your email regularly? SaveMail can be “autorun” from the command line which means you can put a shortcut on your desktop that backs up your mail.

Or it can go into the Windows Task Scheduler so it happens even if you forget to click the shortcut!

  • Works with all versions of Microsoft Outlook from 2003 on.
  • Saves who, when and what.
  • save all the attachments in one go.
  • save the attachments with the email, or as their own files.

What’s the Downside?

Well, in order to save your Outlook email, you do have to have Outlook.

What Others Say

Lots of people like SaveMail. It has already received many awards.

Get the Discount

We’re in the process of updating SaveMail to be even easier to use. I know it’s hard to see how it could be any easier; but we have a couple of ideas. When the new version is done it will be at a higher price. You can get the current version now, for only $24.95 USD. Plus, if you sign up for the free updates you can get the new version for nothing!

Zero Risk

Try SaveMail free for 30 days and see if it works for you. It won’t cost you a cent to try SaveMail – that’s even better than a money back guarantee.

Try it for free, or


If you don’t save your email you will, sooner or later, lose vital information. If you’ve been lucky so far, that’s really great, but don’t push your luck.

With SaveMail you can avoid the oncoming catastrophe.

Still need more information?

Read the frequently asked questions.
Read the documentation.
Or simply contact us.

Easy to use software